Second Draft of minutes of IAAP’ General Meeting in Singapore July 9th, 2002.

 

The meeting was held at MR 301 and 302 of the Suntec Convention Center in Singapore. Charles Spielberger chaired the General Meeting held on Tuesday July 9th from 16:00 to 18:00 hours.

 

Members present:

 

55 members were present but not sheet was circulated among attendees to obtain the list of names of IAAP members present in the General Meeting.

 

 

1. President´s Report

The President greeted the audience and expressed his pleasure at the unusually high attendance compared to General Meetings held in the past in other ICAPs. He commented briefly on the main achievements and developments carried out during the last four years focusing on issues such as materials in the homepage, activities co-organized with the IUPsyS such as regional conferences and ARTS, and other activities coordinated with the EFPA and the SIP. He announced the 2006 ICAP to be held in Athens and informed the meeting the proposal submitted by the Australian Psychological Society for the 2010 ICAP has been top ranked with a site visit of inspection to follow to verify its suitability.

 

He also announced the next congresses of psychology to be held in Vienna, Lima and Dubai in 2003, in Beijing (2004), and in Granada (2005).  

 

He acknowledged very positively the good work done by Ingrid Lunt as editor of the Newsletter and Miriam Erez as editor of AP:IR and the General Meeting applauded them as an expression of gratitude. Elizabeth Nair was announced as the appointed new editor for the Newsletter and Robert Wood as new editor for AP:IR.

 

He announced the creation of the student division, and the counseling psychology division.

 

2. Constitutional revision.

 

Bernhard Wilpert commented on the main changes introduced in the document known as Constitutional Revision.

·        Some changes entail only a rewording of governing bodies. For instance, the present “Executive Committee” (EC) becomes the “Board Of Directors” (BOD) whereas the “Officers” become the “Executive Committee” (EC) of the Board Of Directors. 

·        Other changes require that the function of the General Meeting is subsumed under the function of the Board of Directors.  Thus the Board Of Directors, composed of not less that 24 and not more than 45 members plus all the Division Presidents in office, will administer the IAAP under the leadership of the Executive Committee.

·        IAAP members are called now for a more active role in the General Meeting of each Division to which they belong where they may participate more fully than before in policy-making and in the election of officers. In this way, they will be able to participate in the election of the Divisional President, who becomes a natural member of the Board Of Directors.

·        Two other members may nominate any full IAAP member as a candidate to the Board Of Directors who so becomes a member if elected.

 

The constitutional changes were approved in the General Meeting and will run on a provisional basis for the time being. These changes will be ratified at an Extraordinary Meeting of the new Board of Directors that will be called, very probably, in Vienna during the European Congress of Psychology to be held July 2003 or at a normal meeting during the International Congress of Psychology to be held in Beijing, August 8-13 2004.  In this way all the changes here approved will be formally enacted for the 26 ICAP in Athens, July 2006.

 

 

 

3. Report of the SG

 

Jose M. Prieto summarized the main developments and outcomes attained during the period 1998-2002. That is: 

·        The IAAP secretariat has a room devoted to IAAP affairs in the campus of the Complutense University of Madrid.

·        Three mailing list, iaapec, iaapofficers and psyofficers have been available and productive at listserv.cop.es during the last four year, the first two for the IAAP and the third for the IUPsyS and IAAP officers.

·        A new mailing list of IAAP members or an emailing list by divisions is under scrutiny. Each division should appoint a person who will supervise incidences and operations in that list.

·        An online directory is updated every three months and is kept in safe mode permanently online.

·        An online application form for new members that may be used also for renewal forms.

·        Two email addresses, iaap@psi.ucm.es and iaap@correo.cop.es receive 20-30 messages per week and are answered at least twice per week.

·        The online version of the Newsletter,

·        The online presence of 6 out of 14 divisions with a self-controlled homepage,

·        The distribution of updated members list to every Divisional President every six months, plus an electronic version as an standard and printed version on request.

·        The transition from Psychology Press to Blackwell, with special concern on membership issues.

·        Action 100 that passed from an individual to an institutional basis, and still 78 vacancies are available,

·        The three levels re-structuring of membership fees.

 

The SG ended by expressing some concern regarding the brochure distributed at the entrance of the General Meeting advertised as “1934-2014 ICAP in Prague after 80 years”. At present no call has been made for the 2014 ICAP and so the occasion is still open for any national psychological society that might consider it convenient to apply. In other words this brochure is a good wish brochure only and not a part of the formal planning process for 2014.

 

The report of the SG was approved.

 

4. Treasurer´s report.

 

Ray Fowler commented on some relevant figures in the balances of the years 2000 and 2001 and the budget for 2002 and 2003. He mentioned an annual allocation of US$ 7,500 to the SG office to cover overhead costs related to the above-mentioned services.  In 2000 the IAAP had a net loss of US$ 2,320 and in 2001 a net income of US$ 26,522. An estimate of US$ 19,670 is expected as the net income for 2002. As at May 31st, 2002 the investment balance was US$ 200,368.  A transfer of money from the 25 ICAP is expected since the break even point has been reached and benefits are expected.  The General Meeting approved the balances and budget by straw voting.

 

 

5. Singapore 2002 25 ICAP

 

Eizabeth Nair presented the main facts of the 25 ICAP such as:

·        By July 1st 2002, there were 1,455 paid registrants from 57 countries. The largest numbers corresponds to Japan (14,6%) and USA (12,8%), followed by Australia (9,9%) and Singapore (9,1%). About 23% are already IAAP members, 44% are non-members and about 22% are students. Only a 1,4% of withdrawals have occurred after registration.

·        In total 99 persons from low income countries have been subsidized. Congress fee subsidies have been given to 77 participants and accommodation subsidies have been given to 43 participants. 

·        465 Oral presentations have been scheduled as well as 458 poster presentations, 27 1-hour symposia, and 99 2-hour symposia.

·        The break even point has been reached and so benefits will be produced and shared on a 50:50 basis as mentioned in the agreement signed between IAAP and the Singapore Psychological Society in August 1st, 1997.

 

 

6. Athens 2006 26 ICAP 2006

 

James Georgas and Marina Manthoulli reviewed the main advances in the organization of the 26 ICAP to be held in Athens, July 16-21, 2006. Both summarized the progress report made available to EC members. Special attention was paid to the preliminary budget submitted and how the attendance of colleagues from low-income countries will be cared for. The audience was pleased by the information received.

 

 

7. Goals for next four years.

 

Michael Frese commented briefly the following goals he sets as a priority for his term in office: 2002/2006.

-         Goal 1: Every division should be a true network of likeminded researchers, scholars and students.

-         Goal 2: Small divisions should be supported and encouraged to get more members. Non active divisions should be encouraged to become more active.

-         Goal 3: Make applied psychology more policy oriented.

-         Goal 4: Increase IAAP activities in low-income countries by accentuating what we have to offer them and the kind of interactions that may be held.

-         Goal 5: Development of a student division, already created.

-         Goal 6: Working the United Nations system. It is important to identify who actually works both at IAAP divisions and UN related programs.

-         Goal 7: More professional profile in our congresses and activities in the divisions.

-         Goal 8: Double the number of members through a membership drive..

 

The General Meeting supported such a statement of goals made by the incoming President.

 

8. Question from the floor    

 

The President opened the floor to questions from members present in the general meeting.

 

Jenny J. Mivanyi, from Nigeria, asked for a copy of the constitution. She also asked for an increased attention to African problems and challenges and foreshadowed the possibility of organizing a regional congress meeting somewhere in Africa. She voiced her concern through the expression “please, do not neglect us”. Michael Frese answered and informed where an electronic version of the constitution was available online and asked for the mailing address if a hard copy version was preferred. He also commented on his activities in Africa and his interest in focusing more attention to South Africa during his term in office.

 

 

Cidgem Kagitcibasi mentioned the three workshops that have been carried out in Singapore under the auspices of the IUPsyS, IAAP and ICCP:

a)      On the Family by James Georgas as professor and John Berry, Cigdem Kagitcibasi, Ype Poortinga and Fons Van de Vijver as Instructors,

b)      On Emotion and Intercultural Adjustment, by David Matsumoto,

c)      On Work Place Safety by Bernhard Wilpert and Babette Fahlbruch.

Charles Spielberger apologized for his mistake in not mentioning the ARTS at the beginning of his presentation.

 

Helio Carpintero and Bernhard Wilpert commented briefly on the transfer and maintenance of IAAP archives at the Passau University and asked that these archives be brought to the notice of students who may be interested in historical issues or subjects for Master and Ph.D.  They mentioned the fact that not a single pictures of C. Frisby seem to be available and asked for the collaboration of General Meeting members to look into their personal archives for such a photo. Senior EC members were requested to send to Passau University any documents in local offices that are relevant to the IAAP archives.

 

 

Jitendra Mohan commented briefly on the Regional Congress held in Mumbai last December 2001 and the importance of this kind of meetings in India, where Psychology seems to be dispersed and there is not a strong national association or a federation of societies or associations.  

 

Erica Frydenberg asked about an special issue on younger people in AP:IR and Michael Frese supplied details about that issue and what happened.

 

Miloslav Slock acknowledged that the Prague brochure was only an expression of their interest in submitting a proposal in the year 2006 and that there was not formal agreement with the IAAP. He also commented on the congress held in Prague under the auspices of the European Association of Work and Organizational Psychology.

 

 

Pedro Neves advanced his plans in the way of organizing the new Student Division and announced that a students meeting was already scheduled before the end of the 25th ICAP.

 

Charles Spielberger closed the meeting by passing the gable to Michael Frese as President in Office due to the fact that Spielberger will be travelling abroad during the time ascribed to the closing ceremony, where traditionally the transmission occurs.