Second draft constitutional revision

Ray Fowler, IAAP Treasurer

 

 

The document just below is a major revision of the IAAP constitution.  Much of it is just bringing the document up to date and to make it consistent with how we operate currently.  There are a few points that require a choice between two or more alternative (for example, election of the president by the membership).  I have left space for your approval or disapproval of each major section of the revised constitution, and also your 
comments.  I would appreciate this as soon as possible, preferably within 24 hours.  If you agree with this approach, I propose we send the same document to the Board of Directors for their input.  Copies of the final revised constitution would be available to members attending the General Assembly.  
 
For your convenience, and to facilitate comparison, I have also attached, below this document, a copy of the current constitution.  
 
Ray
 
BYLAWS INTERNATIONAL ASSOCIATION OF APPLIED PSYCHOLOGY
 
THE TITLE IS CHANGED FROM CONSTITUTION TO BYLAWS, WHICH IS THE TERM ORDINARILY USED FOR ASSOCIATIONS (CONSTITUTION IS MORE OFTEN USED FOR POLITICAL BODIES). 
 
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ARTICLE 1:  MISSION
The mission of the International Association of Applied Psychology (IAAP) shall be to promote the science and practice of applied psychology and to facilitate interaction and communication among applied psychologists around the world.   
 
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ARTICLE 2: ACTIVITIES
The activities of the Association shall include sponsoring periodic international and regional congresses establishing committees or working groups 
for the study of particular problems, disseminating information through printed and electronic communication, and such other activities as may be approved by the Board of Officers.
 
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ARTICLE 3:  GOVERNANCE
The Board of Directors, broadly representative of the membership, elects the Officers and Members-at-large of the Board of Directors, determines Association policies and has final authority over the affairs of the Association.  The Board of Officers, elected by the Board of Directors, administers the operations of the Association under the overall direction of the Board of Directors. 
 
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ARTICLE 4: MEMBERSHIP
Section 1: Membership categories.  The association shall consist of four classes of members:  (1) Full Members; (2) Fellows;  (3) Student Members, and (4) Honorary Members.  
 
I HAVE DROPED THE CATEGORY OF ASSOCIATE MEMBER SINCE WE APPARENTLY DON'T USE IT. 
 
 
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 Section 2: Full Members of the Association shall be psychologists who are eligible for membership in their national or regional psychological 
organizations.
 
Section 3: A Fellow shall be a distinguished psychologist who has made substantial contributions to applied psychology.  Candidates for Fellow status 
must be qualified for Full Member status in IAAP and must have at least five years of professional experience.  A Fellow is also a Full Member and pays the same dues unless the Board of Directors directs otherwise.
 
 Section 4.  A Student Member shall be a student in good standing in an appropriate academic program
 
Section 5.  The Board of Directors may designate, as an Honorary Member, an individual who, although not a psychologist, has made outstanding contributions to applied psychology. 
 
Section 6. The Secretary-General will process all new applications for Membership. The annual dues for membership shall be fixed by the Board of 
Officers, which may decide on differential dues within or between membership categories.   .
 
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ARTICLE 5: TERMINATION OF MEMBERSHIP
Membership   in the association shall be brought to an end (a) by resignation,(b)by  non-payment of dues for three consecutive years or (c) by a decision of the Board of Directors in the best interests of the Association, it being understood that the member in question has been first called upon to furnish explanations.
 
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ARTICLE 6:  AFFILIATE ORGANIZATIONS
               The Board of Directors may accept, as an Affiliate Organization, any national, regional, or international psychological organization with 
purposes consistent with those of IAAP.  Affiliate organizations may, with the approval of the Board of Directors, participate in IAAP activities.  
 
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ARTICLE 7:  BOARD OF DIRECTORS
Section 1.  The Board of Directors shall have final authority over the affairs and funds of the Association.  Members of the Board of Directors must be Full Members in good standing, except that the President of the Student Division shall serve ex officio on the Board of Directors.  
 
Section 2. The Board of Directors shall consist of the President, the President-Elect, the Past-President, the Treasurer, the Secretary-General and 
the presidents of the divisions.  In addition, there may be not less than __ and not more than __ members-at-large.  
 
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ARTICLE 8:  BOARD OF OFFICERS
 Section 1:  The Board of Officers shall consist of the President, President-Elect, Secretary-General,  Treasurer, and  Past President, who shall 
be ex-officio voting members of the Board of Directors. 
 
Section 2:  The Board of Officers shall be the administrative agent of the Board of Directors and shall exercise general supervision over the affairs of the Association.  In the intervals between meetings of the Board of Directors, the Board of Officers shall have the authority to take such actions as are necessary for the conduct of the Association's affairs.  Actions taken on behalf of the Board of Directors between regular meetings shall be reported to the Board of Directors at the next regular meeting and are subject to confirmation by the Board of Directors.  
 
 
 
 Section 3: The terms of office are as follows: The President, President-Elect, and Past President serve for 4 years and are not eligible for re-election.  The Secretary-General and the Treasurer serve for 4 years, and may be re-elected for one additional 4 year period.  The President-Elect cannot be from the same continent as the President.
 
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ARTICLE 9:  ELECTIONS
Section 1.  Board of Officers.  The Board of Directors shall elect, according to rules of procedure which it shall determine, a President-Elect, a Treasurer and a Secretary-General.  Those officers and the President and Past-President shall comprise the Board of Officers.  The president-elect cannot be from the same continent as the president.
 
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[Alternate Section 1 to permit election of the president-elect by the membership. : 
 
Section 1.  Board of Officers.  
 
(a)  President-elect:  The President-elect shall be elected by the membership according to rules of procedure determined by the Board of
Directors.  The president-elect cannot be from the same continent as the president.]
 
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[Alternate Section 2-a to permit the election of the Secrtary-General and Treasurer by the membership.
 
 
 
(b)  Officers:  The Board of Directors shall prepare a slate of nominees for the positions of  Secretary-General and Treasurer.  The election shall take place by postal and/or electronic ballot according to rule of procedure determined by the Board.  ] 
 
 
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Section 2: Board of Directors:  New members-at-large of the Board of Directors shall be chosen from among Full Members and Fellows of the association and 
elected by the current members of the Board of Directors.  The Board of Directors may also select one or more Student Members to serve on the Board of 
Directors in addition to the president of the Student Division. 
 
 Section 3:  Rotation.  One-third of the members-at-large of the Board of Directors or if their number is not a multiple of three then the number nearest 
to but not exceeding one third, shall retire from office at each IAAP congress. Retiring members of the Board of Directors shall retain office until the 
conclusion of the Board of Directors meeting at which they are due to retire. The members of the Board of Directors to retire shall be those who have been longest in office since their last election. As between members of equal seniority, members to retire shall (unless such members of equal seniority shall agree among themselves) be selected from among them by lot. A retiring member of the Board of Directors may be considered for one re-election.
 
 Section 4: Nominations.  It shall be the duty of the Board of Officers to propose to the Board of Directors a slate of nominees who are Full Members or 
Fellows of the Association to replace retiring members of the Board of Directors.  This slate shall include nominations made by members of the Board of 
Directors, the presidents of IAAP divisions and from Full Members or Fellows of the Association.  . All nominations for the Board of Directors must be seconded by two other full members and forwarded in writing to the Secretary-General of the Association at least eight weeks before the IAAP congress at which the election is to take place, together with the consent in writing of the nominee.  
 
 
 Section   5: Voting.  The vote for the election of members of the Board of Directors shall be by secret ballot at a regularly scheduled meeting of the 
Board of Directors.  
 
 
 Section 6: Additional Members.  The Board of Officers may, at any time, recommend to the Board of Directors the election, via mail or electronic vote, 
any Full Member or Fellow of the Association as a temporary member-at-large of the Board of Directors, either to fill a vacancy or as an addition to the Board of Directors, provided always that the total number of members of the Board of Directors does not exceed the maximum specified above. Any member so elected shall serve only until the next Board of Directors meeting, but shall then be eligible for regular election.   A temporary member of the Board of Directors who retires shall not be taken into account in determining the number of members of the Board of Directors who are to retire at such Meeting.
 
APPROVE:  __________    DISAPPROVE_______________
 
Comments:
 
 
[Alternate wording for sections 3 and 4 to permit election of Board of Directors by the membership: 
 
Section 4: Nominations.  It shall be the duty of the Board of Officers to propose to the Board of Directors a slate of nominees who are Full Members or 
Fellows of the Association to replace retiring members of the Board of Directors.  This slate shall include nominations made by members of the Board of 
Directors, the presidents of IAAP divisions and from Full Members or Fellows of the Association.  . All nominations for the Board of Directors must be seconded by two other full members and forwarded in writing to the Secretary-General of the Association at least eight weeks before the IAAP congress at which the election is to take place, together with the consent in writing of the nominee.  The Board of Directors shall approve a final slate to be presented to the membership for their vote  The Board will develop procedural rules to assure that the slate of candidates includes appropriate representation from all major regions of the world.  
 
Section 4: Nominations.  It shall be the duty of the Board of Officers to propose to the Board of Directors a slate of nominees who are Full Members or 
Fellows of the Association to replace retiring members of the Board of Directors.  This slate shall include nominations made by members of the Board of 
Directors, the presidents of IAAP divisions and from Full Members or Fellows of the Association.  . All nominations for the Board of Directors must be seconded by two other full members and forwarded in writing to the Secretary-General of the Association at least eight weeks before the IAAP congress at which the election is to take place, together with the consent in writing of the nominee.  
 
 
 Section   5: Voting.  The vote for the election of members of the Board of Directors shall be by postal ballot and/or electronic ballot.  All full members in good standing shall be eligible to participate in the election. ]  
 
 Section   5: Voting.  The vote for the election of members of the Board of Directors shall be by secret ballot at a regularly scheduled meeting of the 
Board of Directors.  
 
 
ARTICLE 10:  DIVISIONS
 
Divisions may be organized to represent major scientific and professional interests that lie within the association.  Each full member is entitled to join two divisions.  Student members are entitled to join two divisions in addition to the Student Division.  
 
A division may be established whenever ____ or more members petition for it and the Board of Directors approves.  A division may be dissolved by the Board of Directors when the number of members in the division falls below ____ members or when the division votes to recommend dissolution.  Divisions must comply with all IAAP By-laws and Rules of Procedure.  
 
A division shall have a President and a Secretary and such other officers as it may desire.  Each division may draw up and maintain its own Bylaws and rules of procedure as long as they are consistent with the IAAP Bylaws. 
 
Each division is entitled to receive, from the IAAP general dues, funds to be allocated by the Board of Directors for each member in good standing.  Annually, each division shall submit to the Board of Directors a report, which covers the activities of the Division during the preceding year.   
 
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ARTICLE 11: MEETINGS
The Board of Directors shall meet regularly at each IAAP congress and.  Special meetings of the Board of Directors may take place at the occasion of the 
International Congress of Psychology or at such other times that shall be determined by the Board of Officers, but no elections or other binding actions 
shall take place unless a quorum of 50% plus 1 exists. If a special need arises, the Board of Directors may take action by mail or electronic communication in the interval between congresses but such actions must be ratified at the next regularly scheduled meeting.
 
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ARTICLE 12: FINANCES
Payment of expenses shall be made by the Treasurer who shall have the power to receive funds, to open banking accounts, to sign checks in the Association's name, and, with the approval of the Board of Officers, to make appropriate investment of the Association's funds. In the absence of the Treasurer, the President or the Secretary-General are authorized to sign checks in the Association's name. In addition, Assistant Treasurers may be authorized by the Treasurer to carry out certain duties, provided that they work under the direction of the Treasurer.  
 
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ARTICLE 12:  LIFE OF THE ASSOCIATION
Section 1:  The life of the association shall be indeterminate. The association may be chartered, registered or otherwise certified in various countries, but shall have its Secretariat at the address of the Secretary-General. The administrative language shall be English.   The termination of the Association can only be determined by a majority vote of the Board of Directors in a general meeting attended by at least half of its members plus one.  The Board, in considering termination, shall seek comments from the general membership at least six months in advance on the advisability of doing so.   
 
                  
Section 2:  If the Board of Directors should decide to terminate the Association, it may allot the net assets of the association to one or more 
public bodies recognized as being in the public interest and pursuing aims analogous to those of the Association. 
 
APPROVE:  __________    DISAPPROVE_______________
 
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[Alternate wording to retain another language in addition to English as official languages.
 
Section 1:  The life of the association shall be indeterminate. The association may be chartered, registered or otherwise certified in various countries, but shall have its Secretariat at the address of the Secretary-General. The administrative languages shall be English and (French, German or Spanish).   The termination of the Association can only be determined by a majority vote of the Board of Directors in a general meeting attended by at least half of its members plus one.  The Board, in considering termination, shall seek comments from the general membership at least six months in advance on the advisability of doing so.]
 
APPROVE:  __________    DISAPPROVE_______________
 
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NOTE: If you approve of a second language in addition to English as an official language, please indicate the second language you would prefer:
 
Language:  French ________  German _________  Spanish ___________
Other (specify) ________________________________________________
 
 
CURRENT CONSTITUTION:
 
Constitution of IAAP
 
Aims and Membership
 
ARTICLE 1: The aims of the International association of Applied Psychology shall be, on the one hand, to establish contact between those who, in different countries, devote themselves to scientific work in the various field of applied psychology, and, on the other hand, to advance the study and achievement of means likely to contribute to scientific and social developments in these fields.
 
ARTICLE 2: The life of the association shall be indeterminate. The association shall have its headquarters in Sweden, but its Secretariat at the address of the Secretary-General.  The administrative languages shall be English and French.
 
ARTICLE 3: The association's activities shall be (i) periodic international congresses, (ii) permanent international working committees for the study of 
particular problems, (iii) organization of research and experiments in parallel in different countries, and publications of periodicals and such means as may be approved by the members in General Meeting.
 
ARTICLE 4: The association shall consist of (i) Full-members, (ii) Student Members, (iii) Honorary Members, (iv) Associate Members, (v) Affiliate 
International Organization Members
 
To qualify for Full Membership, candidates shall be required (a) to be eligible in their national or regional psychological societies or associations, (b) to be supported by two full members in good standing, (c) to be accepted by the officers of the association.
 
To qualify for Student Membership, a candidate shall be required (a) to have reached graduate level in university studies of psychology, (b) to have the 
status of graduate student certified by the respective Department Chair, (c) to be supported by one full member in good standing, (d) to be accepted by the officers of the association.
 
To qualify for Honorary Membership, candidates shall be required (a) to have rendered outstanding services in one of the different field of applied 
psychology or related fields, (b) to be granted the title of Honorary Member by the Association in General Meeting on the recommendation of the Executive 
Committee.
 
To qualify for Associate Membership, a candidate shall be required (a) to practice in one of the different fields of applied psychology or in related 
domains, (b) to be nominated by the president of one of the IAAP Divisions; (c) to be accepted by the officers of the association.
 
To qualify for Affiliate International organization, member a candidate shall be required (a) to have the status of an international psychological society or association with a focus on one of the fields of applied psychology, (b) to be accepted by the Executive Committee.
 
All new applications for Membership will be processed by the Secretary-General. The annual subscription for membership shall be fixed by the Executive 
Committee. The Executive Committee may decide on differential subscription fees within one membership category according to needs and possibilities of 
candidates and members.
 
The title of Honorary Member may be granted by the Association in General Meeting on the recommendation of the Executive Committee to persons who are 
rendering or who have rendered outstanding services in one of the different fields of applied psychology. Honorary Members shall have the right to take part in congresses, to receive publications of the Association, and to be present at General Meetings without being required to pay a subscription.
 
ARTICLE 5: Membership of the association shall be brought to an end (i) by resignation, (ii) by a decision of the Executive Committee in case of arrears in payment of subscription for two years or for some serious reason without awaiting a General Meeting of the assembly; it being understood that the member in question has been first called upon to furnish explanations.
 
ARTICLE 6: The association shall be administered by an Executive Committee composed of not less than 24 and not more than 45 members elected by the 
Association in General Meeting and chosen from among Full Members of the association.
 
One-third of the members of the Executive Committee, or if their number is not a multiple of three, then the number nearest to but not exceeding one third, shall retire from office at each IAAP congress.  Retiring members of the Executive Committee shall retain office until the conclusion of the General meeting at which they are due to retire.  The members of the Executive Committee to retire shall be those who have been longest in office since their last election.  As between members of equal seniority, members to retire shall (unless such members of equal seniority shall agree among themselves) be selected from among them by lot. A retiring member of the Executive Committee shall be eligible for re-election.
 
It shall be the duty of the Executive Committee to propose to the association in General Meeting the names of full members of the association for election to the Executive Committee. Other nominations for the Executive Committee may be made by Full Members of the Association provided they are seconded by two other full members and forwarded in writing to the Secretary-General of the association at least eight weeks before the General meeting of the association together with the consent in writing of the nominee.
 
The vote for the election of members of the Executive Committee at a General Meeting shall take place by a show of hands unless a ballot is demanded by 
twenty full members present.
 
The Executive Committee may, from time to time and at any time, co-opt any full member of the association as a member of the Executive Committee, either to fill a casual vacancy or by way of addition to the Executive Committee, provided always that the total number of members of the Executive Committee does not exceed the maximum laid down above.
 
Any member so co-opted shall retain their office only until the next General Meeting, but shall then be eligible for re-election, and any member of the 
Executive Committee who so retires shall not be taken into account in determining the number of members of the Executive Committee who are to retire 
at such Meeting.
 
The Executive Committee shall appoint according to rules of procedure, which it shall determine, an office composed of a President, a President-Elect, a 
Secretary-General, a Treasurer, and a Past President, who shall be ex-officio members of the Office and the Executive Committee.
 
If members of the office thus appointed are not at the same time of their appointment a member of the Executive Committee, they will be a member of the 
Committee ex-officio but shall retain their membership of the Executive Committee only until the next general meeting, when they will then be eligible 
for re-election, and they will not be taken into account in determining the number of members of the Executive Committee who are to retire by rotation at 
such general meeting.
 
The terms of office are as follows: President 4 years, no re-election; President-Elect, 4 years; Secretary General, 4 years, one re-election possible; 
Treasurer, 4 years, one re-election possible; Past President, 4 years. Also, the President-Elect cannot be from the same continent as the President.
 
ARTICLE 7: The Executive Committee shall meet regularly before each IAAP congress. If special need arises, it shall be summoned in the interval between 
congresses on the demand of eight of its members or the office. A vote may be taken by correspondence.
 
ARTICLE 8: A general meeting of the association shall consist of full members, student members, honorary members.  A general meeting shall be held during the course of each international congress, and at any time that it is summoned by the executive committee or on the demand of at least 25 members of the 
association entitled to attend a general meeting. Notices convening general meeting shall be in the form determined by the office.
 
The agenda of the general meeting shall be proposed by the executive committee and submitted to the approval of the general meeting.  The executive committee shall be responsible to the members in general meeting for the general and financial administration of the association, and the accounts and the budget shall be presented to the general meeting for approval. The general meeting shall discuss the questions on the agenda paper and, if necessary, appoint members of the executive committee.
 
ARTICLE 9: Payment of expenses shall be made by the treasurer who alone shall have the power to pledge the association's credit, to receive cash, to open 
postal or banking accounts, and to sign cheques in the association's name. In the absence of the treasurer, the president or the secretary-general are 
authorized to sign cheques in the association's name. In addition, sub-treasurers may also be authorized by the treasurer to open postal or banking 
accounts and to collect subscriptions in their respective countries, provided that they transmit the money collected to the treasurer at least once a year.
 
ARTICLE 10: The executive committee shall be authorized (i) to fix the date and place of congresses; (ii) to arrange meetings of the executive committee, (iii) to set up, if need be, permanent working committees, (iv) to supervise the work of such committees, (v) to set up a finance committee which shall be responsible for the verification and control of the system of accounting referred to in Article 11 of the present constitution, and for presenting at each congress to the members of the association present in the general meeting, a report on the association's financial position. The executive committee shall itself determine the method of operation of this finance committee, (vi) to do all things necessary to carry on the affairs of the association except in such matter as are expressly reserved by these articles for the members in general meeting.
 
ARTICLE 11: There shall be maintained a system of accounting for the recording of daily receipt and expenditure and also, in necessary, stock accounting.
 
Modification of the constitution and winding up
 
ARTICLE 12: The constitution shall be modified only on a proposal made by the executive committee or by a number of the members equal to at least one-tenth of the total membership of the association submitted to the office at least one month before the general meeting.
 
The meeting must consist of at least 50 members in good standing. If this proportion is not reached, the meeting shall be adjourned and reconvened with an interval of at least 15 days, but at the adjourned meeting its decisions shall be effective, whatever may be the number of members present.  In no case shall the constitution be modified except by a majority of two-thirds of the members present at the meeting.
 
ARTICLE 13: A general meeting called upon to determine the winding up of the association and especially summoned for this purpose must be attended by at 
least half the members in good standing plus one. If this proportion is not reached, the meeting shall be adjourned and re-convened with an interval of at least 15 days, but at the adjourned meetings its decisions shall be effective, whatever may be the number of members present.  In any case, the winding up shall not be affected except by a majority of two-third of the members present.
 
ARTICLE 14: On the winding up of the association, the members in general meeting shall appoint one or several liquidators charged with liquidation of the assets of the association. The general meeting shall allot net assets of the association to one or more public bodies recognized as being in the public interest and pursuing an analogous to that of the association.