Appendix
1
INTERNATIONAL ASSOCIATION
OF APPLIED PSYCHOLOGY (IAAP)
ASSOCIATION INTERNATIONALE
DE PSYCHOLOGIE APPLIQUEE (AIPA)
RULES
OF PROCEDURE
ELECTIONS
Election of Members of the Board
of Directors Executive Committee
Retiring members of the Board
of Directors Executive Committee shall be informed by the
Secretary General that they are due to retire from office one year in advance
of the congress with which their term (currently 8 years) expires. Within 30 days they should, if they wish to
be considered for nomination as a candidate for re-election, state this in a
letter to the Secretary General.
Re-election can take place once.
One year before the meeting of the Board
of Directors Executive Committee at the next congress, an
announcement shall appear in the Newsletter
Review, saying that a number of positions in the Board of Directors Executive Committee will become
open at the next congress, and giving the date by which nominations must be
received by the Chairman of the Elections Committee (three months before the
first day of the next congress).
Any full member of the IAAP, seconded by two other full members, can
nominate a candidate for membership of the Board
of Directors Executive Committee by filling out and sending in
to the Elections Committee a one-page nomination form included in the Newsletter Review for this
purpose. The nominations shall be sent
to the Chairman of the Elections Committee of the Association no later than
three months before the next congress.
This provides the nominator's name, address, and signature. It describes the nominee's qualifications,
contributions to applied psychology, experience in international organizations,
and other relevant information. The form
includes a statement indicating the nominee's consent, to be signed by the
nominee.
The nominations shall be sent to the Elections Committee of the
Association. It will draw up a ballot
paper and present it to members of the Board
of Directors Executive Committee, together with the policy statement
regarding re-election, rejuvenation, area representation, and specialty
representation, etc. that the Board of
Directors Executive Committee as a group is willing to
make. All names submitted may be
considered by the Board of Directors
Executive Committee.
The balloting is to be secret, and the candidates are elected in
accordance with the number of votes they have obtained.
The voting body is the Board of
Directors Executive Committee which votes on the ballot paper
provided by the Elections Committee. The
General Assembly is to be informed of the outcome.
If a BOD member has not
been active for a period of 2 years the President is obliged to write a letter
encouraging that person to become more active.
Election of Executive Officers
Candidates for a specified position as Executive Officer are nominated
by members of the Board of Directors
Executive Committee by writing to the Secretary General at least 6
months in advance of the congress where the election is to take place. The proposal shall contain standard
biographical information, including professional history, key publications,
major impact on applied psychology, international recognition, service to IAAP,
etc. It shall also provide the
nominator's name, address, and signature.
Furthermore, it shall include the nominee's consent to serve, and
signature.
The nominations shall be sent to the Election Committee of the
Association. It will draw up a ballot
paper and present it to members of the Board
of Directors Executive Committee. All names submitted may be
considered by the Board of Directors
Executive Committee.
The vote for election takes place at the congress and is made by the Board of Directors. Executive
Committee. The General Assembly is to be informed of the result of this vote.
FUNCTIONS OF THE EXECUTIVE OFFICERS
The Executive Officers are:
President
President Elect
Secretary General
Treasurer
Past President
The President shall preside at meetings of the Officers of the Executive
Committee, and at meetings of the Board
of Directors Executive Committee and at General
Meetings. The President
shall authorize by signature general expenditure according to the budget
adopted by the Board of Directors
General Meeting, adopt the suggested final agenda of
business to be transacted at meetings, and call emergency meetings. The President shall stimulate, coordinate,
and receive reports from the various appointed committees, cooperate with the
other Executive Officers in the conduct of the affairs of the Association, and
represent the Association as required.
The President Elect shall deputize for the President as required.
The Secretary General shall authorize particular expenditure in
accordance with general instructions from the Board of Directors Executive Officers; with the
approval of the President of the Association call meetings of the Board of Directors Executive
Officers; prepare and circulate agenda for the General Meeting and
meetings of the Board of Directors
Executive Officers; prepare and circulate minutes of General
Meetings and meetings of the Board
of Directors Executive Officers; arrange for records of the
scientific congresses of the Association, and, in general, perform the
customary duties of the office, and represent the Association as required by
the Board of Directors Executive
Officers.
The Treasurer shall keep the accounts of the Association and its Review;
bank all fees received by the Association Office (including subscription fees
to the Review), subsidies, and donations; present a budget proposal and a
statement of accounts of the Association and the Review annually to the Board of Directors Executive
Officers, and to each General Meeting; make payments
in accordance with the accepted budget; collect, with the assistance of
national co-treasurers when this is deemed desirable, dues annually from the
members; provide the other Officers with yearly statistical information on
payment and non-payment of dues, and of subscription fees.
The Treasurer shall also see to it that congress accounts as well as the
accounts of the IAAP and of the Review are audited by a certified public
accountant, who will report to the Board
of Directors Executive Committee of the Association.
The Retiring President shall fulfil such duties as may be delegated by
the other Officers.
RELATIONS WITH THE INTERNATIONAL
An exchange of annual reports and minutes of meetings shall be kept
up. Direct contacts between the
presidents of the organizations shall be maintained. The Association shall, if possible, be
represented in the IUPsyS Executive Committee.
The Association shall preserve its good relations with the IUPsyS but
not lose its identity, profile, and sovereignty. The Association is represented at meetings of
the IUPsyS but it shall never be represented by IUPsyS. The Association and IUPsyS should aim for
coordination leading to cooperation.
This is also covered by the IUPsyS statutes.
ORGANIZATION OF INTERNATIONAL CONGRESSES
The interval between two international congresses, arranged by IAAP,
shall normally be four years, unless the Board
of Directors General Meeting as proposed by the Executive
Committee decides otherwise.
International congresses will be held under the auspices of the
Association, which will delegate the detailed organization of each congress to
the national society of psychologists in whose country it is held, in
accordance with the following procedure:
The President of an international
congress shall be a psychologist who, except under special circumstances, is a
national of the country in which the congress is held. The choice of President shall be made after
consultations between representatives of the national societies, or
associations and the Board of
Directors Executive Officers of the Association.
In advance of each international
congress all members of the Board of
Directors Executive Committee shall be consulted regarding the
psychological problems which they would like to have discussed. The choice among the topics suggested will be
made by the Program Committee, which normally will be composed of nationals who
are members of IAAP. The President of
the IAAP, in consultation with its Executive Officers, shall appoint a delegate
to have advisory or liaison functions on the program Committee of an
international congress.
The Association shall aid in the
preliminary financing of each international congress by advancing funds where
necessary. Such funds shall be repaid as
far as possible when the financial accounts of the congress have been finally
audited. Any surplus which is left over
after this audit must be transferred to the Treasurer of the Association, and
shall be used primarily to held finance future international congresses and
other meetings of a scientific nature.
The Association shall be consulted
on the nature of the expenditure involved, and the delegate appointed by the
Association shall participate in the planning of the congress
The liability of the Association in
connection with a congress can never exceed the amount of "seed
money" advanced by the Association.
The accounts of an international
congress held under the auspices of the Association shall be audited by a
certified public accountant who will report to the Board of Directors Executive Committee of the
Association.
The reports of the international
congresses shall be published in a uniform manner.
Rationale
The Newsletter is the
more appropriate medium of communication than the Journal.
The item concerning BOD
member activity aims to increase the viability of IAAP.