Appendix 1

 

INTERNATIONAL ASSOCIATION OF APPLIED PSYCHOLOGY (IAAP)

ASSOCIATION INTERNATIONALE DE PSYCHOLOGIE APPLIQUEE (AIPA)

 

                                                      RULES OF PROCEDURE

 

ELECTIONS

 

Election of Members of the Board of Directors Executive Committee

 

Retiring members of the Board of Directors Executive Committee shall be informed by the Secretary General that they are due to retire from office one year in advance of the congress with which their term (currently 8 years) expires.  Within 30 days they should, if they wish to be considered for nomination as a candidate for re-election, state this in a letter to the Secretary General.  Re-election can take place once.

 

One year before the meeting of the Board of Directors Executive Committee at the next congress, an announcement shall appear in the Newsletter Review, saying that a number of positions in the Board of Directors Executive Committee will become open at the next congress, and giving the date by which nominations must be received by the Chairman of the Elections Committee (three months before the first day of the next congress).

 

Any full member of the IAAP, seconded by two other full members, can nominate a candidate for membership of the Board of Directors Executive Committee by filling out and sending in to the Elections Committee a one-page nomination form included in the Newsletter Review for this purpose.  The nominations shall be sent to the Chairman of the Elections Committee of the Association no later than three months before the next congress.  This provides the nominator's name, address, and signature.  It describes the nominee's qualifications, contributions to applied psychology, experience in international organizations, and other relevant information.  The form includes a statement indicating the nominee's consent, to be signed by the nominee.

 

The nominations shall be sent to the Elections Committee of the Association.  It will draw up a ballot paper and present it to members of the Board of Directors Executive Committee, together with the policy statement regarding re-election, rejuvenation, area representation, and specialty representation, etc. that the Board of Directors Executive Committee as a group is willing to make.  All names submitted may be considered by the Board of Directors Executive Committee.

 

The balloting is to be secret, and the candidates are elected in accordance with the number of votes they have obtained.

 

The voting body is the Board of Directors Executive Committee which votes on the ballot paper provided by the Elections Committee.  The General Assembly is to be informed of the outcome.

 

If a BOD member has not been active for a period of 2 years the President is obliged to write a letter encouraging that person to become more active.

 

Election of Executive Officers

 

Candidates for a specified position as Executive Officer are nominated by members of the Board of Directors Executive Committee by writing to the Secretary General at least 6 months in advance of the congress where the election is to take place.  The proposal shall contain standard biographical information, including professional history, key publications, major impact on applied psychology, international recognition, service to IAAP, etc.  It shall also provide the nominator's name, address, and signature.  Furthermore, it shall include the nominee's consent to serve, and signature.

 

The nominations shall be sent to the Election Committee of the Association.  It will draw up a ballot paper and present it to members of the Board of Directors Executive Committee. All names submitted may be considered by the Board of Directors Executive Committee.

 

The vote for election takes place at the congress and is made by the Board of Directors. Executive Committee. The General Assembly is to be informed of the result of this vote.

 

FUNCTIONS OF THE EXECUTIVE OFFICERS

 

The Executive Officers are:

 

            President

            President Elect

            Secretary General

            Treasurer

            Past President

 

The President shall preside at meetings of the Officers of the Executive Committee, and at meetings of the Board of Directors Executive Committee and at General Meetings.  The President shall authorize by signature general expenditure according to the budget adopted by the Board of Directors General Meeting, adopt the suggested final agenda of business to be transacted at meetings, and call emergency meetings.  The President shall stimulate, coordinate, and receive reports from the various appointed committees, cooperate with the other Executive Officers in the conduct of the affairs of the Association, and represent the Association as required.

 

The President Elect shall deputize for the President as required.

 

The Secretary General shall authorize particular expenditure in accordance with general instructions from the Board of Directors Executive Officers; with the approval of the President of the Association call meetings of the Board of Directors Executive Officers; prepare and circulate agenda for the General Meeting and meetings of the Board of Directors Executive Officers; prepare and circulate minutes of General Meetings and meetings of the Board of Directors Executive Officers; arrange for records of the scientific congresses of the Association, and, in general, perform the customary duties of the office, and represent the Association as required by the Board of Directors Executive Officers.

 

The Treasurer shall keep the accounts of the Association and its Review; bank all fees received by the Association Office (including subscription fees to the Review), subsidies, and donations; present a budget proposal and a statement of accounts of the Association and the Review annually to the Board of Directors Executive Officers, and to each General Meeting; make payments in accordance with the accepted budget; collect, with the assistance of national co-treasurers when this is deemed desirable, dues annually from the members; provide the other Officers with yearly statistical information on payment and non-payment of dues, and of subscription fees.

 

The Treasurer shall also see to it that congress accounts as well as the accounts of the IAAP and of the Review are audited by a certified public accountant, who will report to the Board of Directors Executive Committee of the Association.

 

The Retiring President shall fulfil such duties as may be delegated by the other Officers.

 

RELATIONS WITH THE INTERNATIONAL UNION OF PSYCHOLOGICAL SCIENCE AND OTHER INTERNATIONAL ORGANIZATIONS

 

An exchange of annual reports and minutes of meetings shall be kept up.  Direct contacts between the presidents of the organizations shall be maintained.  The Association shall, if possible, be represented in the IUPsyS Executive Committee.

 

The Association shall preserve its good relations with the IUPsyS but not lose its identity, profile, and sovereignty.  The Association is represented at meetings of the IUPsyS but it shall never be represented by IUPsyS.  The Association and IUPsyS should aim for coordination leading to cooperation.  This is also covered by the IUPsyS statutes.

 

ORGANIZATION OF INTERNATIONAL CONGRESSES

 

The interval between two international congresses, arranged by IAAP, shall normally be four years, unless the Board of Directors General Meeting as proposed by the Executive Committee decides otherwise.

 

International congresses will be held under the auspices of the Association, which will delegate the detailed organization of each congress to the national society of psychologists in whose country it is held, in accordance with the following procedure:

 

            The President of an international congress shall be a psychologist who, except under special circumstances, is a national of the country in which the congress is held.  The choice of President shall be made after consultations between representatives of the national societies, or associations and the Board of Directors Executive Officers of the Association.

 

            In advance of each international congress all members of the Board of Directors Executive Committee shall be consulted regarding the psychological problems which they would like to have discussed.  The choice among the topics suggested will be made by the Program Committee, which normally will be composed of nationals who are members of IAAP.  The President of the IAAP, in consultation with its Executive Officers, shall appoint a delegate to have advisory or liaison functions on the program Committee of an international congress.

 

            The Association shall aid in the preliminary financing of each international congress by advancing funds where necessary.  Such funds shall be repaid as far as possible when the financial accounts of the congress have been finally audited.  Any surplus which is left over after this audit must be transferred to the Treasurer of the Association, and shall be used primarily to held finance future international congresses and other meetings of a scientific nature.

 

            The Association shall be consulted on the nature of the expenditure involved, and the delegate appointed by the Association shall participate in the planning of the congress

 

            The liability of the Association in connection with a congress can never exceed the amount of "seed money" advanced by the Association.

 

            The accounts of an international congress held under the auspices of the Association shall be audited by a certified public accountant who will report to the Board of Directors Executive Committee of the Association.

 

            The reports of the international congresses shall be published in a uniform manner.

 

Rationale

 

The Newsletter is the more appropriate medium of communication than the Journal.

 

The item concerning BOD member activity aims to increase the viability of IAAP.