Second Draft of minutes of IAAP’s EC meeting held in Singapore July 6-7, 2002.
John G. Adair, Bruce Avolio, Monique Boekaerts, Mirilia Bonnes, Ray Bull, John Berry, Helio Carpintero, Frances M. Culbertson, Peter J.D. Drenth, Miriam Erez, Rocio Fernandez-Ballesteros, Ray Fowler, Michael Frese, Machiko Fukuhara, James Georgas, John Groeger, Frank Heller, Uichol Kim, Mike Knowles, Ingrid Lunt, Joseph Matarazzo, Eunice Mc Carthy, Gavriel Moser, Jitendra Mohan, Robert Morgan, John Munene, Elizabeth Nair, Susan Pick, Ype Poortinga, Lyman Porter, Jose M. Prieto, Glyn Roberts, Charles Spielberger, Tuomo Tikkanen, Harry Triandis, Boris Velichkovsky, Allan Williams, Bernhard Wilpert,
Elias Besevegis, Fred Leong, Oh Teik Guan, Christine Roland-Levy, Pedro Neves
The President expresses his appreciation for the efforts made by every person present to advance their arrival two days and to contribute items in the agenda. Each person is invited to introduce herself or himself.
Corrrections suggested: It says now “Pieter Drenth President European Academy of Sciences” and it must say “Pieter Drenth President European Federation of National Academies of Sciences” in section 1. In the section “member present” it says now “Roberts Glynn” and it must say “Roberts Glyn”, that is the first name written without only one “n”. The minutes are approved.
Charles Spielberger comments briefly on the main achievements and developments carried out during the last four years focusing on issues such as materials in the homepage, and regional congresses co-organized with IUPsyS, EFPA and SIP.
Mike Knowles drew the meeting’s attention to the recent death of Jyugi Misumi for whom a minute´s silence was kept. He chaired the organizing committee of the 22nd ICAP held in Kyoto 1990.
Charles acknowledges very positively the good work done by Ingrid Lunt as editor of the Newsletter and Miriam Erez as editor of AP:IR. Elizabeth Nair is appointed as new editor for the Newsletter and Robert Wood as new editor of AP:IR. Both appointments are backed by the EC, and public and wholehearted expression of gratitude is made to Ingrid and Miriam. He made also very positive comments about the good work done by John Adair leading the ARTS and his efficiency and devotion was praised and applauded by the audience. Ingrid Lunt will take care of the ARTS during the next four years. The IUPsyS officers have backed this decision also.
Ray Fowler highlights the main aspects of his written report made available and comments upon some relevant figures in the 2000 and 2001 balances and the budget for 2002 and 2003. In 2000 we have a net loss of US$ 2,320 and in 2001 a net income of 26,522 US$. An estimate of US$ 19,670 is expected as net income for 2002. By May 31st, 2002 the investment balance was US$ 200,368.
Ray raised the issue of what should do with the savngs we have accumulated. Some amount of money must be devoted to recruiting new members or to support divisional activities because the money made available to each division treasurer allows them to do very little.
Allan Williams reports as chairman of the finance committee. The Financial committee values positively the statements and balances produced by the accountants. They have audited positively the report and documents submitted by the treasurer and recommend that the financial statement be accepted. They acknowledge the advantages for the IAAP of a low risk profile in our investments. They also stress that we save money as a direct consequence of the low cost profile of present officers in office, pointing out that they take care of costs that, in fact, should be paid by the IAAP. New members must be appointed by the President Elect to substitute Lyman Porter and Ype Poortinga.
Michael Frese outlines each one of the following goals he sets as a priority for his term in office.
- Goal 1: Every division should be a true network of likeminded researchers, scholars and students, It entails that each divisional President organize an agenda for the division and mechanism to activate the division. This agenda will be approached in the divisional President´ s meeting scheduled for Thursday.
- Goal 2: Small divisions should be supported and encouraged to get more members. Non-active divisions should be encouraged to become more active.
- Goal 3: Make applied psychology more policy oriented.
- Goal 4: Increase IAAP activities in low-income countries by accentuating what do we have to offer them and the kind of interactions that may be held.
- Goal 5: Development of student division.
- Goal 6: Working the United Nations system. It is important to identify who actually works both on UN related programs within the IAAP divisions. Mirilia Bonnes comments about the intergovernmtal approach in the way things occur in UN. Colleagues must be appointed by national government to be active.
- Goal 7: More professional profile in our congresses and activities in the divisions.
- Goal 8: Double the number of members through a membership drive..
Monique Bokaerts pointed to the existence of a climate of frustration among some divisional Presidents because there is not room enough favoring more policy-making orientation. Some presidents raised the issue that they were requested to support intensely the Scientific Program of the 25 ICAP and they lacked the adequate support and funding for this extra activity, specially in the few weeks following the delayed deadlines. Allan Williams pointed out that we may supply more financial support for divisional Presidents’ initiatives.
Bernhard Wilpert, as chairman of the election procedure, announces the names of the candidates nominated. That is
· John W. Berry, Mike Knowles and Susan Pick for President Elect.
· Jose M. Prieto for Secretary General.
· Ray Fowler for Treasurer.
· Bruce Avolio, Mirilia Bonnes, Miriam Erez, Machiko Fukuhara, James Georgas and Anna Leonova for a second term as EC members.
· Norman Abeles, Elias Besevegis, Joan C. Chrisler, Pino Fumai, Janel Gauthier, Martha Givaudan, Milton D. Hakel, Maria Regina Maluf and Robert Wood as new EC members.
The maximum number of EC member is 45, after the present statutes. We have 15 candidates to the EC and there are only 14 vacancies. Harry Triandis , Lyman Porter, Elizabeth Nair are appointed as members for the election committee.
James Georgas introduces and comments on John Berry’s profile as a good candidate for the job of President Elect. In the same way proceeds Bruce Avolio stressing the merits of Mike Knowles and afterwards Harry Triandis accentuating the merits of Susan Pick. Ten minutes were allocated to each candidate to talk to the EC and afterwards they had free time to answer specific questions from the audience.
Some comments were then made about the advantages and disadvantages of two different voting procedures traditionally followed in IAAP elections: A)Preferential voting system, that is, rank ordering of candidates, 1 to 3 or B) first and second separate rounds system to select the top ranked by majority. After some discussions the chairman announced that the first and second round system would be enacted this time for the election of President Elect.
Charles Spielberger commented on the meetings held in Stockholm (2000) and London (2001) between IUPsyS and IAAP officers, regarding organizational aspects for the regional congresses. A specific agreement affects the EC meetings of both organizations. In ICAP the EC meetings of IAAP will be held at the beginning, whereas the EB meetings of the IUPsyS will be held at the end. By contrast in ICP the EB meetings of the IUPsyS will be held at the beginning and the IAAP EC meetings will be held at the end. It ensures the possibility of compatible timetables and agendas.
Tuomo Tikkanen commented upon some issues such as the revised name which became “European Federation of Psychologists’ Associations” (EFPA). It entails consequences such as focusing both on scientific as well as professional issues and challenges in psychology. It announced the existence of a set of minimum standards for the training of psychologists available online at http://www.europsych.org/ which was produced by a task force of leading researchers under the auspices of Leonardo, a European Union program. National Associations of Psychology backed such a document unanimously during the EFPA assembly held in London July 2001. The existence of a task force working on a “European Psychology” diploma was mentioned, stating that a proposal is scheduled to be discussed by the EFPA assembly during the ECP to be held in Vienna next July 2003. Standards for this diploma would be submitted immediately to the consideration of EU authorities to be validated soon afterwards in every EU State Members. The existence of a committee of Scientific Affairs in charge of supervising ECP as well as “European Psychologist” journal affairs was also mentioned. Recommendations have been circulated among national associations to foster membership to IAAP in such a way that there might be a parallel between IAAP divisions and similar divisions in national associations through the link of leaders in each field of expertise.
Susan Pick summarizes activities held by the Interamerican Psychological Society during the congress held in Santiago de Chile in July 2001 and where several ARTS were held. She mentions the creation of a Latin American Forum of Psychological Associations that now may be consulted through the SIP homepage.
Michael Frese comments that a proposal has been worked out during the last two years and has been submitted to obtain the recognition and status of Non Governmental Organization before the United Nations. It will allow an increased visibility of IAAP in UN courses of action looking for the professional expertise of international associations such as the IAAP. He acknowledged the active involvement of Susan Pick to get this recognition. Jose M. Prieto mentioned that the IAAP has already but indirectly the status of NGO as a consequence of being an Associate Organization of the ISSC, just an ONG of the UNESCO. Membership to ISSC is under quite restrictive conditions.
Bernhard Wilpert commented briefly how things will be carried out next Wednesday and underlined the fact that the number of International Associations that have announced their presence is the highest until now: 32 and a few more are expected.
Michael Frese commented the Mission Statement he has written for the IAAP and several members reacted talking about its adequacy, wording and technicalities. Matarazzo suggested that it might be convenient to combine the contents of article 1 in our statues and this mission statement because there is an overlap. The Mission Statement was accepted and nuances and improvements will generate an updated version to be studied in the next EC meeting.
Michael Frese submitted 15 recommendations that he has generated after an analysis of Strengths, Weaknesses, Opportunities and Threats he carried out with some IAAP members not mentioned explicitly. Positive and negative reactions were made, among others, by Allan Wiliams , Lyman Porter, John Berry, Pieter Drenth, Monique Boekaers, Mike Knowles, Frank Heller and John Adair regarding the position of “a press secretary”. Some of them stressed that it was an initiative often launched in psychological associations and later discarded after a cost-benefit analysis. Special concern was highlighted about its adequacy in an organization such as the IAAP. After straw vote it was decided that the press office of the APA will be contacted by Ray Fowler to specify feasibility details and estimate overheads. The Long Range Planning was viewed as an in progress document, requiring further revisions under the supervision of Michael Frese as President. It was agreed to recur to email discussions to improve the document.
Michael Frese commented upon the membership drive he has decided to launch during his term in office: 2002-2006. A smooth decline of members is detected after an analysis of data from the period 1998-2002. In the division presidents meeting scheduled to be held Thursday 11, special actions will be under scrutiny to be implemented by each division. In a similar vein, each EC member will be required to develop an strategy to get 15 new members in his or her local or professional surrounding. Also national associations will be contacted to get the names of members of national executive boards that have responsibilities in the structure of the organization and may be considered potential leading members of specific divisions in IAAP. EC members will be invited to donate free time for workshops to be addressed to students and so support activities that may be launched by the new student division once approved.
Miriam Erez reviewed the report circulated that includes specific data about paid circulation of volumes 49 and 50, about the electronic usage of the online version of AP:IR, about marketing activities, about the production and distribution process, and about the finance of the journal. The high standards of her performance during her term in the editor office was praised and valued very positively by all the members in the audience. Robert Wood will follow her in the office of new AP:IR editor.
Michael Frese commented that Blackwell is interested in issuing a new journal under the heading Applied Health Psychology: International Review. The basic ideas is that two issues will be added per year as an extension to AP:IR. Strong discussion took place. Several members raised the issue that it makes no sense for the IAAP to favor a second and rather specific focus for our journal and discriminate against other fields of expertise such as those represented by our divisions. It is not easy to obtain a high quotation impact index and this is something AP:IR already has. In the past divisional Presidents had the initiative to produce monographic issues negotiated, case by case, with the editor of the journal. It is not the case now. Other colleagues mentioned also financial difficulties of a similar journal in the past under a different but well-known publisher in the field of health psychology. Different alternatives were considered and these decisions were voted and accorded by majority: a) the title of the journal will remain the same, that is, AP:IR, b) a second editor may be appointed if the new editor agrees to the scheme of 4 normal plus 2 extra issues, c) if possible, room should be accorded to divisional Presidents if these two extra issues per year go ahead, d) a written proposal must be made available among EC members and voted via email if changes affect the present identity of AP:IR.
Ingrid Lunt reports on the Newsletter and stresses the difficulty in getting enough contributions from Officers, divisional Presidents and EC members to publish up to 3 issues per year. She is now in favor of the electronic version compared to the hard copy that was her preference in the past. Monique Boekaerts raised the issue “do our members need a newsletter?” and answered “no” because actual news are conspicuously absent in past newsletters. It has become a bulletin that records past activities or advances new activities. Other persons pointed that we should profit from the plethora of possibilities launched by New Information and Communication Techologies such as Web Boards, Bulletin Boards, Frequent Approached Subjects in mailing lists and so on to produce a newsletters under the new standards of the 21st century. Elizabeth Nair will study these possibilities as the in-coming editor of the Newsletter, taking into consideration what may be accessible to colleagues in low-income countries.
Charles Spielberger provided a general overview on the work in progress regarding the Encyclopedia of Applied Psychology. John Berry and Harry Triandis provided very broad comments as editors of the Culture and Psychology section. Divisional Presidents and members have been invited to join this quite advanced editorial and academic project.
Berhnard Wilpert reported on the main changes introduced in the document distributed that deals with a Constitutional Revision. Some changes entail a rewording of governing bodies. The present “Executive Committee” becomes the “Board of Directors” (BOD) whereas the “Officers” become the “Executive Committee” (EC) of the Board of Directors. Other changes require that the General Meeting of all the IAAP members will not be held any more during the course of each ICAP and the control role passes to the Board of Directors. So the Board of Directors, composed of not less that 24 and not more than 45 members plus all the divisional Presidents in office, will administer the IAAP under the leadership of the Executive Committee. Arguments were raised about the disappearance of the General Meeting of members, always held with a very low participation rate. In fact IAAP members are called now for attending the general meeting of each division to which they belong where they may participate actively in policy-making and in the election of officers. In addition, one of them, the President of the Division, naturally becomes a member of the Board of Directors. Also any full IAAP member may be nominated by two other members as a candidate to the Board of Directors and thus become a member if elected. Finally the constitutional changes were accepted and will run as provisional. An Extraordinary Meeting of the Board of Directors will be called, very probably, in Vienna during the European Congress of Psychology to be held July 2003 or a normal General Meeting will be called during the International Congress of Psychology to be held in Beijing, China, August 8-13, 2004. In this way all the changes here approved will be formally enacted for the 26 ICAP in Athens, July 2006.
Helio Carpintero comments briefly the report that has been distributed. The archives of the IAAP are now at the Passau University and asked that these archives be brought to the notice of students who may be interested in historical issues or subjects for Master or Ph.D. studies. In Spain, several studies of such a kind have been carried out in this direction during the last years and they are now in the publication phase. Senior EC members are requested to send to Passau University any documents held in local offices that are relevant to the IAAP archives.
John Adairs commented briefly upon the three workshops that were carried out in Singapore on
a) The Family by James Georgas as professor and John Berry, Cigdem Kagitcibasi, Ype Poortinga and Fons Van de Vijver as Instructors,
b) Emotion and Intercultural Adjustment, by David Matsumoto,
c) Work Place Safety by Bernhard Wilpert and Babette Fahlbruch.
The good job of John Adairs as leader of ARTS was praised and applauded by the audience. Ingrid Lunt will be the new organizer of the ARTS program.
Bruce Avolio reports briefly on the subject, and states that we must get answers to questions such as: a) What are the needs of the students we serve, b) How do we deliver education; c) What kind of impact we may have on our students in psychology and on students of other disciplines.
Innovative Research Methodologies
Frank Heller and Pieter Drenth comment the report they have distributed and mention that they convene a symposium on the subject in the 25 ICAP. Drenth points out that
many national and European governmental agencies do not include psychology as a targeted field when they supply funding to laboratories and research units in many other disciplines.
Reports from the following divisions were available and further comments were not requested from these divisional Presidents.
· Division 1: Organizational Psychology
· Division 4: Environmental Psychology,
· Division 6: Clinical and Community Psychology
· Division 7: Applied Gerontology
· Division 8: Health Psychology
· Division 10: Psychology and Law
· Division 14: Applied Cognitive Psychology
The still pending reports will be requested from the Presidents who have not yet submitted them.
Eizabeth Nair presented a report on the 25 ICAP that was distributed among EC members. By July 1st 2002, there were 1,455 paid registrants from 57 countries. The largest numbers corresponds to Japan (14,6%) and USA (12,8%), followed by Australia (9,9%) and Singapore (9,1%). About 23% of them are already IAAP members and about 44% are non-members. About 22% are students. Only 1,4% of withdrawals have occurred after registration. In total 99 persons from low income countries have been subsidized. Congress fee subsidies have been given to 77 participants and accommodation subsidies have been given to 43 participants. 465 Oral presentations have been scheduled as well as 458 poster presentations, 27 1-hour symposia and 99 2 hour symposia. The break even point has been reached and so benefits will be produced and shared on a 50:50 basis as mentioned in the agreement signed between IAAP and the Singapore Psychological Society on August 1st, 1997. The Treasurer and the Secretary General of the IAAP will keep in touch with Elizabeth Nair and the 25 ICAP Organizing Committee to settle practical aspects regarding membership and finances. Sometime before December 31st, 2003 Elizabeth Nair is expected to submit to the Executive Committee of the Board of Directs: a) a brief report on the Scientific Program carried out, b) a brief report on registration and membership issues, c) a complete accounting of revenues and expenses. As soon as possible, names and addresses of all attendees to get the benefits of IAAP membership will be made available in electronic format. Elizabeth Naiir was praised for the good work done and the audience applauded.
Regarding the 26 ICAP to be held in Athens, July 16-21, 2006, James Georgas introduced several members of the Organizing and the Scientific Committee present in Singapore and summarized the progress report made available to EC members. Special attention was paid to the preliminary budget submitted and how the attendance of colleagues from low-income countries will be cared for. The audience accentuated recognition of the good job done.
The bid packs regarding the 2010 ICAP were presented by a) Paul Martin, president of the Australian Psychological Society, b) Carlos Urrutia, president of the Chilean Psychological Society, c) Saths Cooper and Fatima Seedat on behalf of the Psychological Association of South Africa. Each of them answered specific questions raised by several members of the audience.
Australia’s bid obtained 15 favorable votes, Chile’s bid 11 votes and South Africa’s 7 votes. Initially these results were interpreted as an advice to the decision making of Officers evidencing a rank order of preference among EC members. So it would entail that the Officers had to do a site visit to each country and decide what was the more convenient for the IAAP purposes and Interest.
Mike Knowles pointed out that the present guidelines for the organization of ICAP are more specific in what regards the method of site selection. Clause 3 indicates that the officers “visit the top ranked site to determine if it suitable” and Clause 4 indicates “if he top-ranked site proves unsuitable, the same committee visits the next”. As a consequence of the discussions held the three bids were voted upon again: Australia obtained 16 favorable votes, Chile 13 and South Africa 5. It means that Melbourne has been considered the top-ranked site to be visited by the Officers and only in case it is considered unsuitable then Chile or South Africa will be visited following this same order of preference.
Kan Zhang summarized briefly the way thing are organized for the 28 ICP to be held in Beijing August 8-13, 2004 and stressed the importance of submitting proposals for organizing symposia and other activities as soon as possible. A VISA permit is requested to entry China and in some countries or circumstances it may take a long delay. An invitation letter or letter of acceptance from the ICP organizers in China is a requisite and EC members are requested to establish contact with China ICP organizers soon if they plan to participate in the congress.
Mike Knowles briefly commented upon the report written and circulated about the Southeast Asian Regional Conference on Scientific and Applied Psychology held in Mumbai December 17-20, 2001 under the auspices of the IAAP-IUPsyS. Jitendra Mohan added a few words about the importance of this kind of meetings in India, where psychology seems to be dispersed and there is not a strong national association or a federation of societies or associations.
Uichol Kim commented upon the difficulties of colleagues from low-income countries to participate in ICAP and Bernard Wilpert indicated that the Executive Committee of the Board of Directors should pay attention to this issue during the next site visits to Athens and Melbourne. It is also raised the issue that many retired professors and young colleagues from high income countries do not get financial support.. Glyn Roberts suggested the waiving of fees or providing accommodation to invited speakers. James Georgas commented on the problems of organizings congresses in university campus. Ray Fowler underlined that renting hotels large and small rooms is sometimes not such a good solution and decisions must be left in the hands of congress organizers.
The creation of this new division was approved and Pedro Neves appointed as the first President. He must supply to the SG a dossier that includes a list of 50 students who are already members.
The creation of this new division was approved and Fred Leong appointed as the first President. He must supply a dossier that includes a list of 50 members who support the founding of such a division. This division should be enacted, if possible, for the 26 ICAP in Athens.
Blackwell – IAAP Handbooks in Applied Psychology
Michael Frese commented that a new project had been launched between Blackwell and the IAAP. This publisher has already a Handbook series. In the year 2002 four volumes were published on Social Psychology and one on Perception under the heading of Experimental Psychology. In 2001 three volumes were published on Development Psychology.
The possibility of a series on Applied Psychology is made public here and collaboration is requested from IAAP divisions. IAAP members will be able to purchase the Handbooks at a discount. The working list of present planned volumes includes Organizational Psychology, Health Psychology, Cross-cultural Psychology, Environmental Psychology, Psychological Assessment, and Sports Psychology.
IAAP will appoint the editorial board of the series, chaired by Michael Frese.
Psychology in Africa
John Munene spoke to the report he wrote and stressed those specific problems that are now under the scrutiny of sociologists but very rarely studied by applied psychologists. He requests the Executive Committee of the Board of Directors to pay more attention to challenges and dilemmas faced by applied psychologists in Africa.
Ed Fleishman, Harry Triandis and Claude Levy Leboyer have been the members of the Awards Committee. The Distinguished Professional Contribution Award has been awarded to John Adair, and the Distinguished Scientific Contribution Awards have been awarded to Miriam Erez and Fred Fiedler. Due to the fact that Fleishman and Levy Leboyer are absent, then Harry Triandis will deliver the awards during the Open Ceremony,
Certificates of Honor were awarded to Bernhard Wilpert, Lyman Porter and Ray Fowler for their contribution to Applied Psychology. In Athens these certificates should be awarded preferably during the Open Ceremony. It makes no sense to award them in a hurry during the last minute.
Bernhard Wilpert reminded the procedure to follow for the election of the President Elect, which is the first and second rounds system.
In the first round, Mike Knowles obtained the highest number of votes but there was a tie for second place between John Berry and Susan Pick who obtained the same number of votes. The election committee considered that the situation was atypical and decided upon an atypical solution, which was for the EC to vote between Berry and Pick to decide who was to be the second candidate. Berry obtained the highest number of votes in this second election and thus became the candidate to contest the final round of the election against Mike Knowles. So, there was an atypical third round and Mike Knowles obtained the highest number of votes, and, consequently, became the new President Elect. The other two candidates and all the EC members expressed congratulations to Mike Knowles.
Ray Fowler and Jose M. Prieto were elected by acclamation for the job of Treasurer and Secretary General respectively
The following persons were elected as members for the Board of Directors during the term 2002-2010: Norman Abeles, Elias Besevegis, Bruce Avolio, Mirilia Bonnes, Miriam Erez, Machiko Fukuhara, Pino Fumai, Janel Gauthier , James Georgas, Martha Givaudan, Milton Hakel, Anna Leonova, Maria Regina Maluf, Robert Wood.